Tuesday, December 27, 2016

ExpressIRSForms Presents: Xero Integration for 1099-MISC Forms!

Welcome back, ExpressIRSForms filers! We’ve got a belated holiday present for you:

ExpressIRSForms now offers Xero integration to E-file 1099-MISC..!

That means if you already have a Xero account with all of the information needed to file 1099-MISC Forms, you can use that to e-file directly with the IRS with ExpressIRSForms. You won’t need to write in your info on paper forms or re-type it in another e-filing service.

With your authorization, ExpressIRSForms securely accesses only the data needed to complete Form 1099-MISC in your Xero account. Then, it uses that data and built-in knowledge of IRS rules and regulations to accurately create your 1099-MISC Forms for your review. Once you’ve entered in the current year’s financial data and approved the forms, you can e-file them directly to the IRS and have us print and mail your recipient forms (or do that yourself from your print center)!

Ready to link your Xero account to save a few steps in e-filing your 2016 1099-MISC Forms? Here’s how:
  • Log into your ExpressIRSForms account.
  • Select "Start New Form".

  • Click the "1099-MISC" button next to the Xero logo.

  • Review the steps required to complete your 1099-MISC return by connecting your ExpressIRSForms account with your Xero account.
  • Select "Connect to Xero".
  • Enter in your Xero account info to log in and authorize ExpressIRSForms to use your Xero account.
  • When you come back to ExpressIRSForms, your 1099-MISC Forms will be ready for your review and to enter the current year's financial data for each recipient.

And, as always, if you have any questions during any step of the process, our support team is here to help! We're available Monday through Friday, 9:00 a.m. to 6:00 p.m. EST by phone (704-684-4751) and live chat and available anytime at support@ExpressIRSForms.com.

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Thursday, December 22, 2016

Happy Holidays from ExpressIRSForms!

Happy holidays to you and yours from ExpressIRSForms!

We’ve had a big year here at ExpressIRSForms! We officially made the switch over from ExpressTaxFilings in order to provide you a wider variety of IRS document e-filing. And we added e-filing for the Affordable Care Act Forms and FREE e-signing for Form W-9, Request for Taxpayer Identification Number and Certification.

All of this while our all-star customer support team continued to provide top-of-the-line assistance to our many valued customers! 

Now, we’re working hard to get everything prepared for 2016 filing, which begins in just a couple of weeks!

But before we get everything finalized, we will be taking a short break for the holidays. Customer support will be unavailable Friday, December 23 through Monday, December 26. But we’ll be back bright and early Tuesday, December 27 at 9:00 a.m. EST by phone, live chat, and email to answer any e-filing questions you have.

Again, thank you for all your support this year and very happy holidays!

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Tuesday, December 13, 2016

File Form 1099-MISC with ExpressIRSForms

Here at ExpressIRSForms, we have a lot of forms you can e-file securely with the IRS. We have a whole host of 1099 Forms, as well as W-2, ACA, W-9 Forms and correction forms.

If you’re a business owner with employees, it’s important to acquaint yourself with most of these forms, but today we’re going to focus on Form 1099-MISC!

About Form 1099-MISC
Form 1099-MISC is used to report miscellaneous income given to an individual for services that are not considered a wage-paying job. You must file a Form 1099-MISC for each person for whom, in the previous year, you paid:
  • At least $10 in royalties or broker payments made in lieu of tax-exempt interest or dividends
  • At least $600 in
    • Rents
    • Nonemployee compensation
    • Prizes/awards
    • Medical and health care payments
    • Crop insurance proceeds
    • Fishing boat proceeds
    • Cash payments for fish or other aquatic life
    • Cash paid form a notional principal contract to either an individual, partnership, or estate
    • Payments to an attorney

Form 1099-MISC Deadline & 2016 Filing Changes
Form 1099-MISC follows your general information return deadlines for the most part. That means that your tax year 2016 recipient copies of Form 1099-MISC are due by January 31, 2017. If you’re paper filing, 1099-MISC Forms must be sent to the IRS by February 28, 2017, and if you’re e-filing they’re due by March 31, 2017.

But for the 2016 tax year, things are getting a little mixed up with the Form 1099-MISC deadlines. If you’re filing Form 1099-MISC to report nonemployee compensation in box 7, the deadline to have this form to the IRS regardless of filing method is January 31, 2017. So prepare for that if you’re filing Form 1099 this year.

E-filing Form 1099-MISC
And, of course, one of the best ways to prepare for your 1099-MISC filing is by signing up with ExpressIRSForms! We’re IRS-authorized (so you know you’re safe), our program’s cloud-based (so you can take it anywhere), and we’ve done everything possible to ensure your e-filing is done more quickly and easily than ever. We’ll even mail your recipient copies out for you once you e-file so you don’t have to!

Check out our website to sign up for an account today! And if you have any questions, don’t hesitate to give us a call. We’re available by phone at 704-684-4751 and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST, and we offer 24/7 customer assistance through support@ExpressIRSForms.com!

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Thursday, December 8, 2016

Upload Multiple Tax Forms with ExpressIRSForms!

Ready or not, the 2016 tax filing season is nearly upon us!

Here at ExpressIRSForms, we want to do everything we can to make sure your e-filing is as simple and smooth as possible. That’s why we’ve built up our program with a ton of features that ensure your filing is done faster and easier than ever before.

And one of those awesome features is one of our most classic: the bulk upload.

Now, we’ve had the option to bulk upload for as long as ExpressIRSForms has been around and then some; it was one of our cutting edge features when we first launched in late 2012 as ExpressTaxFilings. With bulk upload, you can upload all of your information for whichever form you’re filing - 1099, W-2, ACA Forms, whatever! - all at once using our Excel spreadsheet or one of your own! Then, once your information is input into your account, you just review that all the names and numbers went in the correct boxes and e-file.

Seems simple enough because it is! And this year, we’ve even updated our bulk upload to include Xero® and QuickBooks® integration! So now, if you use either Xero® or QuickBooks® to handle your 1099 information, you can easily integrate your data to e-file your forms even more quickly.

To learn more about bulk upload and our other quick filing features, check out our website! You can also contact our stellar customer support team with any e-filing or ExpressIRSForms questions you may have. We’re available by phone (704-684-4751) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST and we offer 24/7 assistance through support@ExpressIRSForms.

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Tuesday, December 6, 2016

Time's Running Out to File Your 2016 W-2 Forms!

Time's Running Out to File Your 2016 W-2 Forms!
Quick - have you heard?!

The Social Security Administration (SSA) has changed the deadline for all filings for Form W-2 - paper filing, e-filing, and even employee copies - to January 31 starting with the 2016 tax year.

That means those paper forms you thought you had until February 28th, 2017 to send or the e-filing you intended to put off until March 31, 2017, for this year's set of W-2s are actually due by January 31, 2017.

The employee copies of your W-2 Forms were already due to be out by January 31, 2017, anyway, but now you need to make sure your W-2s are submitted to the SSA in some form by that date. Which means you don’t have much time left to get your W-2 Forms ready to go!

Of course, ExpressIRSForms will be here the moment the SSA opens up e-filing for the 2016 tax year to help get your forms filed and sent out on time! As an IRS-authorized e-file provider, we’ve got the edge to help securely e-file your forms as early as possible and the features to do it in no time at all.

And did we mention we do postal mailing? That’s right: before you e-file, just select the option to add in postal mailing. We’ll get an alert here at our headquarters in Rock Hill, SC and begin printing the employee copies of your W-2 Forms to securely mail them by the next business day.

Why, with ExpressIRSForms, you could have your W-2 Forms submitted to the SSA and sent to your employees in a matter of minutes - and well before the January 31 deadline too!

Head on over to ExpressIRSForms now to sign up for an account and learn more about e-filing with us! And if you have any questions, don’t hesitate to give us a call (704-684-4751) or send us a live chat; we’re available Monday through Friday, 9:00 a.m. to 6:00 p.m. EST. And we also provide 24/7 customer assistance through email at support@ExpressIRSForms.com!

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Thursday, December 1, 2016

2016 Tax Year Changes for Form 1094-C

Yesterday we learned about the new changes coming to Form 1095-C in 2017 for the 2016 filing season. And we’d certainly be remiss to not mention the changes to its accompanying form, Form 1094-C.

Transmittal Form 1094-C
As you may know, Form 1094-C is the transmittal form of Form 1095-C, and it summarizes the data found in its accompanying ACA return. It’s filed by Applicable Large Employers who are required to offer health insurance coverage to their fifty or more full-time employees. You don’t need to send a copy of Form 1094-C to your employees with their Form 1095-C, but it is required to have the Form 1094-C to the IRS by their ACA filing deadlines, which are:
  • February 28, 2017, for paper filers and
  • March 31, 2017, for e-filers.
So now that we’ve got all the basics out of the way…

The Changes
There are two form revisions to Form 1094-C that you’ll want to make note of:
  • Line 22, box B has been designated “Reserved” and should not be used. This box used to indicate the Qualifying Offer Method Transition Relief, which is no longer available for 2016.
  • “Section 4980H” was put in before “Full-Time Employee Count for ALE Member” in Part III, column (b), to remind those filing that the section 4980H definition of “full-time employee” should be used for filling out this column, not any other definition an ALE may use for other purposes.
So there you have it. And don’t forget that ExpressIRSForms is here to guide you through all the changes the ACA Forms encounter while helping you e-file them accurately and on time!

For more information on e-filing your ACA Forms with ExpressIRSForms, check out our website, or give us a call! Our friendly support team is here to help by phone (704-684-4751) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST and by email 24/7 at support@ExpressIRSForms.com.

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Wednesday, November 30, 2016

The New ACA Form 1095-C Codes

Let’s switch gears here for a post and talk about the Affordable Care Act Forms. More specifically, Form 1095-C and the changes it’s gone through to be ready for 2016 filing early next year.

If you filed 1095-C Forms this past year, you may recall on lines 14 and 16 you were required to enter codes that corresponded with the type of coverage you offered and the safe harbor relief for which you were eligible. These codes were chosen from Code Series 1, Offer of Coverage, and Code Series 2, Section 4980H Safe Harbor Codes and Other Relief for ALE Members, respectively.

Code Series 1 Changes
This past year, Code Series 1 provided a variety of codes, numbered 1A to 1I, to indicate more information about the coverage offer you provided to the employee. But for 2016 filing, this code is a little different.

For one thing, code 1I, which only applied for 2015 transitional relief options, is no longer available and is marked as “reserved” by the IRS. In other words, don’t use it on any future forms.

For another, codes 1J and 1K were added to the list. Codes 1J and 1K address conditional offers of spousal coverage. A conditional offer refers to an offer of coverage that is subject to one or more objective conditions, which must be found reasonable to the IRS. An example of an appropriate conditional offer would be an offer to cover an employee’s spouse only if the spouse is not eligible for coverage under a group health plan sponsored by another employer or Medicare.

Code 1J: Minimum essential coverage providing minimum value is offered to the employee and at least MEC is conditionally offered to the spouse. MEC is not offered to the dependent(s).
Code 1K: MEC providing minimum value is offered to the employee and dependent(s) and at least MEC is conditionally offered to the spouse.

Code Series 2 Changes
Code Series 2 was a little bit different than the first series because not everyone would necessarily use it. Code Series 2, with codes 2A to 2I, is used to indicate the safe harbor relief for which you may be eligible.

This coming year, for the 2016 filing season, code 2I is no longer applicable. Similar to code 1I, code 2I only applied for a 2015 safe harbor relief option, so, naturally, it can’t be used past the tax year 2015.

We’ll be sure to keep you updated on any major ACA changes in the coming months to help make sure you’re as prepared as possible for the 2016 filing season. And if you have any questions in the meantime or need to e-file Form 1095-C, don’t hesitate to give ExpressIRSForms a call! We’re available by phone (704-684-4751) and live chat (through our site) Monday through Friday, 9:00 a.m. to 6:00 p.m. EST. We also provide 24/7 customer support via email at support@ExpressIRSForms.com.

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Tuesday, November 22, 2016

E-filing and Form 1096

If you’ve been filing 1099 Forms for a few years now, you probably remember a time before e-filing. And in this time, Form 1099 was always sent along to the IRS with Form 1096.

What is Form 1096?
The reason Form 1096 was sent with a 1099 Form return is because Form 1096 is the transmittal form for the 1099 Series. Form 1096 basically acts as a summary for all the 1099 Forms mailed to the IRS in that particular return. In fact, Form 1096’s official name is the Annual Summary and Transmittal of U.S. Information Returns and it’s used to transmit Forms 1097, 1098, 1099, 3921, 3922, 5498, and W-2G to the IRS.

E-filing and Form 1096
If you made the switch from paper filing to e-filing, you may have noticed that Form 1096 typically isn’t there when you go to e-file your return. All your other information forms are, but how are you going to transmit your return without the transmittal form?

The reason the IRS needed that transmittal form for paper copies is because individual workers would use them to make reviewing returns faster and simpler. When you e-file, a computer does all that so Form 1096 isn’t required.

Form 1096 and ExpressIRSForms
Even though Form 1096 isn’t required when you e-file, many filers find themselves wanting one for their records. Or maybe for the nostalgia of it. Whatever the reason, when you e-file with ExpressIRSForms, we automatically generate an IRS-authorized Form 1096 based on your 1099 return information that you can print and keep! (Just remember you don’t actually need to send it to the IRS.)

For more information on 1099 e-filing and accessing your Form 1096 in your ExpressIRSForms account, don’t hesitate to give us a call! Our expert support team is here to help right from our headquarters in Rock Hill, South Carolina. We’re available by phone (704-684-4751) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. ET and by email 24/7 at support@ExpressIRSForms.com!

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Thursday, November 17, 2016

Extension Form 8809: What You Need to Know

Did you know that you can get an extra 30 days to e-file your information returns with the IRS? All you have to do is apply with Form 8809!

What is Form 8809?
Form 8809 is officially titled the Application for Extension of Time to File Information Returns. If you don’t think you’ll be able to have the information returns you’re required to file each year ready on time, you can apply for a quick 30-day extension of time to file with Form 8809.

Now, a couple things to keep in mind about Form 8809:
  • It must be filed by the original filing deadline you’re trying to extend. We recommend not waiting til the last minute for this, though, since W-2 extensions are no longer automatic and you’ll need to get verification your extension has been granted.
  • Form 8809 does not extend your deadline for having your employee or recipient copies mailed out. So even if you receive an extension to file your 1099 Forms with the IRS, you’ll still need to make sure you have those recipient copies out by the original deadline.

For Which Forms Can I Use Form 8809?

Form 8809 can be used for a myriad of forms, namely Forms
  • W-2,
  • 1094-C, 1095-C,
  • 1095-B,
  • 1097, 1098, 1099, 3921, 3922, W-2G,
  • 1042-S,
  • 5489,
  • 5489-ESA,
  • 5498-SA, and
  • 8027.

Can Form 8809 Be E-filed?
Yes and no. For most forms, Form 8809 can be e-filed, however, this year is the first year Form 8809 must be completed on paper for W-2 Forms. For every other form, you can e-file Form 8809 with an IRS-authorized filing agent (like ExpressIRSForms*). However, Form W-2 extension requests must be mailed to:
Internal Revenue Service
Attn: Extension of Time Coordinator
240 Murall Drive, Mail Stop 4360
Kearneysville, WV 25430

*For more information about e-filing Form 8809 with ExpressIRSForms, check out our website or give our support team a call! We’re here Monday through Friday, 9:00 a.m. to 6:00 p.m. EST, via phone (704-684-4751) and live chat and we offer 24/7 assistance via email at support@ExpressIRSForms.com!

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Tuesday, November 15, 2016

Are You Prepared for the 2017 Filing Changes?

Whether you’re ready for it or not, there are some big changes coming in 2017. And with the way 2016 has been moving, they’ll be here before we know it.

Now, as you know, the information return filing you do to report things like your employees’ salaries and their healthcare benefits or your independent contractors’ earnings is done at the beginning of each year. That’s not changing: you still need to prepare to file W-2s, 1099s, and ACA Forms starting in just a month and a half.

So just what is different about this year? We’re glad you asked:

New Deadlines
  • ACA Forms
    • The deadline to have copies of Form 1095-B/C to your employees/recipients, which was March 31 last year, will be January 31, 2017.
    • The deadline to paper file Form 1094 and 1095 with the IRS, which was May 31 last year, will be February 28, 2017.
    • The deadline to e-file Form 1094 and 1095 with the IRS, which was June 30 last year, will be March 31, 2017.
  • W-2 Forms
    • The deadline to have employee copies of Form W-2 furnished and to have SSA copies filed (e-filed or by paper) will be January 31, 2017.
    • In previous years, copies of Form W-2 were due to employees by January 31, to the SSA if paper filing by February 28/29, and to to the SSA if e-filing by March 31. For 2016 filing, all W-2 Forms must be delivered to the appropriate recipient by January 31.
    • Also, note that extensions for Form W-2 are no longer automatic. You can still apply for a 30-day extension, however, by filing Form 8809.
  • 1099 Forms
    • If you’re reporting nonemployee compensation payments in box 7 on Form 1099-MISC, that form must be filed with the IRS, as well as mailed to the recipient, by January 31, 2017.
    • This new deadline only applies for the Form 1099-MISC in the 1099 Form Series and only if box 7 is completed. Otherwise, the form may be filed with the IRS by February 28 (if paper filing) or by March 31 (if e-filing).

New Codes and Costs
  • ACA Forms
    • On Line 14 of Form 1095, where the code for the corresponding offer of coverage is entered, the IRS has gotten rid of code 1I (Qualifying Offer Transition Relief 2015) and added code 1J (MEC offered to employee and spouse) and code IK (MEC offered to employee, spouse, and dependents). 
    • On Line 16 of Form 1095, where the code for applicable safe harbor relief is entered, the IRS has gotten rid of code 2I (non-calendar year transition relief).
  • W-2 Forms
    • Before, the most you stood to pay for late, incorrect, or missing W-2s was at most $3 million ($1 million for small businesses). For the 2016 tax year and future years, late or incorrect W-2 Forms will be charged $50, $100, or $260 per form.
    • The fee is determined based on when the complete, correct Form W-2 is filed and cannot exceed $3,193,000 ($1,064,000 for small businesses) per calendar year.

Same Reliable ExpressIRSForms
ExpressIRSForms can keep you prepped and ready for all these new changes! We’re already busy updating and perfecting our software for the new codes and deadlines coming in 2017. And you’ll find that all your favorite features to keep your filing fast and easy are still here, like bulk upload and postal mailing (where we mail your recipient copies for you!).

And, as always, if you have any questions, our support team is here to help! We’re available Monday through Friday, 9:00 a.m. to 6:00 p.m. EST, by phone (704-684-4751) or live chat; we’re also available 24/7 at support@ExpressIRSForms.com.

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Tuesday, November 1, 2016

Bulk Upload 1099-MISC Forms and More with ExpressIRSForms

At ExpressIRSForms, we’ve made it our business to make sure your information return e-filing is as simple, fast, and efficient as possible. That’s why our program is chock-full of features to ensure your data’s security and accuracy.

Today, the feature spotlight’s on our bulk upload feature!

Bulk Upload
We’ve talked a bit about our bulk upload before, but have you tried it yet?? We provide the Excel template, you input the data and upload it to your ExpressIRSForms account, and voila! Your data’s in the necessary boxes on Form 1099-MISC, ready to e-file after your review and approval.

Smart Upload
Smart Upload is a fun new twist on our bulk upload feature. Rather than use our Excel spreadsheet, you can upload one of your own to skip a few steps in the download/upload process. Then, just like with our original bulk upload, your data is automatically uploaded into 1099-MISC Forms for your review before you e-file.

ExpressIRSForms is Here to Help
Stay tuned with ExpressIRSForms to learn more about the features we have in place to help make sure your e-filing is easier than ever! And in the meantime, if you have any questions, don’t hesitate to contact our friendly customer support team! We’re available by live chat and phone (704-684-4751) Monday through Friday, 9:00 a.m. to 6:00 p.m. and provide 24/7 email support through support@ExpressIRSForms.com.

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Wednesday, October 26, 2016

E-file Your W-2 Forms with ExpressIRSForms

Did you know about this awesome and simple solution for e-filing your business’s W-2 Forms? If you’ve read the title, you probably know where we’re going with this: it’s ExpressIRSForms!

The E-filing Basics
For a few years now, the IRS hasn’t really kept it a secret that everything goes a lot more smoothly when you e-file. In fact, if you have more than 250 of any one form (W-2s included), you’re required to e-file that return. E-filing is easier to complete, more secure, and faster than our previous filing habits. So why not hop aboard the e-filing train?

The ExpressIRSForms Basics
ExpressIRSForms actually started out as ExpressTaxFilings, which had its first season “way back” in 2013 for 1099 and W-2 e-filing for the 2012 tax year. When we started adding more non-tax information forms (like the W-9 and the ACA forms), we realized we needed a little make-over.

But everything we built into ExpressTaxFilings (and more!) to make e-filing faster and easier than ever - like the bulk upload and error checks - stayed with ExpressIRSForms.

Information Needed to File W-2s
So before you sit down to e-file with ExpressIRSForms, there’s some information you’ll need to complete your W-2 Forms:
  • Employee info, like their name, address, and social security number,
  • Employer info, like your name, address, EIN, and state ID (if applicable), and 
  • Financial information, like their wages, as well as federal and state tax withheld.

E-filing with ExpressIRSForms
Once you create an account with ExpressIRSForms, it only takes a few simple steps to complete your W-2 return:
  • From your Dashboard, click “Start New Form” then select the W-2 option.
  • Enter your employer information and “Next.”
  • Select whether you’d like to enter your employees and their information individually or by bulk uploading an Excel template that contains their data.
  • Enter your employee details based on the selection you made in step 3.
    • If you selected individually, you’ll enter their basic details then their financial details one by one.
    • If you selected bulk upload, use our spreadsheet or one of your own to enter all the data and upload it at once.
  • Review your forms on the summary page, pay our low, one-time transmittal fee, and send your forms securely along to the IRS!
You can even decide how to send your Form W-2 employee copies with ExpressIRSForms. You can do it the old-fashioned way by printing the PDFs from your Print Center after you file and mailing them yourself OR you can select to have us do that for you before you transmit. If you choose the latter, we’ll make sure to have your W-2 Forms sent out from our headquarters in Rock Hill, SC by the next business day.

Ready to sign up? Have more questions? Our all-star customer support team is here no matter what you need. Just give us a call (704-684-4751) or send us a live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST, or send us an email 24/7 to support@ExpressIRSForms.com!

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Monday, October 17, 2016

All About Form W-9

Before we get into the information return filing season - 1099-MISC and W-2 forms are due in just over three months! - there might be some information you need, for which you’re not quite sure how to ask. We’re talking social security numbers and other identifying information you need to fill out the IRS information returns that show what you paid and to whom throughout the year.

Now your employees might not be so difficult; they should expect you’ll need that information to fill out their W-2s. In fact, you may have even already had them complete a Form W-9 upon hire. Oh, right, that’s the form we’re talking about today, by the way: Form W-9.

Form W-9?
That’s right, and it’s nothing like its cousin, Form W-2. Form W-9, the Request for Taxpayer Identification Number and Certification, is your legal, secure way to obtain the sensitive information you need to complete information returns, like your 1099s and W-2 forms. The main thing you’re looking for when you have someone fill out a W-9 is their taxpayer identification number (TIN), usually an SSN, EIN, or ITIN.

Now, normally, depending on who you’re getting to fill out the W-9 would determine how you asked them to fill it out. Your employees may have completed it as part of their new-hire paperwork or, if you provide investment opportunities, you may have included it in their investment account opening paperwork. The keyword here, obviously, is “paperwork,” which is why ExpressIRSForms has taken a special interest to include it as an e-sign-able option in our IRS forms line-up.

Right again! Just because you can now handle this form electronically doesn’t mean it needs to be sent to the IRS, hence (jazz hands!) e-signing. Since we knew many filers of the forms we offer (W-2s, 1099s, ACA Forms) would need the information from W-9 but might not have already had their payees/recipients complete it, we decided to include it as a secure option you can complete right from your ExpressIRSForms account.

So How Does That Work?
When you log into your ExpressIRSForms account, you should see a button that says “Request W-9.” Click this button to get started. You’ll enter your payer information (that’s you) along with the name(s) and email address(es) of those whose TINs you need. Within 5-10 minutes of you completing this step, your requests will be securely emailed to your recipients.

Once they get your request with a little explanation as to why they’re filling out Form W-9, your recipient(s) can either complete the form and send it back securely or reject your request. Either way, we’ll keep you updated on the status of all your pending and completed W-9 forms.

When a Form W-9 is completed, the status of that form will update in your ExpressIRSForms account. Then, you can view, download, or print the W-9 to use and keep for your records. Your ExpressIRSForms address book will even update with the new information you receive from your W-9s, making completing your information returns that much easier!

Get Those Digits!
So what are you waiting for? We already told you how close the new filing deadlines are! Get on over to ExpressIRSForms and get those TINs so you can complete your filing easily and ahead of schedule. And if you have any other questions in the meantime, don’t hesitate to give our all-star support team a call! We’re available by phone (704-839-2270) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST, and by email (support@ExpressIRSForms.com) 24/7!

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Monday, October 10, 2016

Form 1099-MISC Has a New IRS Deadline

Well, guys, we had to break it to you about the new W-2 Form deadline, now we’ve got some more slightly stressing news: your Form 1099-MISC deadline has probably been backed up to January 31, too.

The New Filing Date
Usually, when we talk deadlines, we’re a little more exact than “probably,” but the new 1099-MISC filing date has a condition: if you’re reporting nonemployee compensation payments in box 7 on Form 1099-MISC, your 2016 1099-MISC Forms must be submitted to the IRS by January 31, 2017.

If you do not have to report nonemployee compensation payments in box 7, you get to stick with the old deadlines, which if you’ll remember, are:
  • February 28, 2017, if you’re paper filing
  • March 31, 2017, if you’re e-filing.

Use ExpressIRSForms to File On Time
Of course, if you’re using ExpressIRSForms, this little deadline change should be anything but stressful, because we have everything you need to make sure your return is done on time. We’re cloud-based, so you can access your account through any browser and we have a built-in Address Book that automatically saves your payer and payee information as you enter it. We’ll even mail your recipient copies of Form 1099-MISC out from our headquarters in South Carolina once we’ve securely e-filed your IRS return.

Check out www.ExpressIRSForms.com for more info or give us a ring! We’re available by phone (704-684-4751) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST and we also offer 24/7 email assistance through support@ExpressIRSForms.com.

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Wednesday, October 5, 2016

E-filing Forms W-2 and W-3

We’ve covered quite a bit on Form W-2 over the past month or so: everything from the new deadline to new extension form regulations and even a bit about those pesky penalties.

So now it only makes sense to go over how to e-file Form W-2 and what the deal is with its companion form, the W-3.

E-filing Form W-2
First things first: if you have more than 250 W-2 Forms to file, you’re required by the IRS to e-file. Even if you’re not quite there and only have a few W-2 Forms to submit, we (and the IRS) strongly recommend e-filing anyway. It’s easier, faster, and more secure - if you sign on with an IRS-authorized e-file provider like ExpressIRSForms, that is.

With ExpressIRSForms, you can have your W-2 Forms e-filed with the IRS and mailed out to your employees in just a few steps:
  1. Create an account.
  2. Select that you’d like to create W-2 Forms from your Dashboard.
  3. Fill in your basic employer information (name, EIN, address).
  4. Fill in your employees’ details, including their basic info as well as their federal and state income and tax withheld.
  5. Review your forms and select whether you’d like us to mail your employee copies of Form W-2 for you.
  6. Pay the one-time transmittal fee and securely send your return off to the IRS!
It’s that easy. And with built-in error checks, you’re sure to have everything filed correctly the first time around!

And Form W-3
One of the biggest bonuses of filing online is that Form W-3 isn’t required to be completed and sent with your return when you e-file. It’s the transmittal form for Form W-2 which means it summarizes the contents of the W-2 return it accompanies. Because W-2 e-filing is more streamlined than paper filing, Form W-3 isn’t needed online.

If you do insist on paper filing, you will need to complete one Form W-3 to be sent with your W-2 Forms. You’ll need the following information to complete it:
  • Payer or Employer type
  • Total number of W-2 Forms
  • Employer name, EIN, address, and state ID number
  • Total income and taxes withheld reported in your W-2 Forms
And your W-2 return, along with Form W-3, should be sent to the following address by January 31, 2017:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001

If sending your return by Certified Mail, change the ZIP code to 18769-0002. And if you use an IRS-approved private delivery service, include in the address “ATTN: W-2 Process, 1150 E. Mountain Dr.” and change the ZIP code to 18702-7997.

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Wednesday, September 28, 2016

Penalties Increase When You File W-2 Forms Late

You know how sometimes you’re late and that’s the worst that could happen? Like in a college course with a lenient professor or when you’re the boss and are a few minutes late to a meeting. Unfortunately - and not surprisingly - “being late” isn’t considered a punishment in and of itself with the Social Security Administration (SSA).

Instead, if you file your W-2 forms late, they’ll have you count up even more money this year to send them to give you a chance to think about what you’ve done. In previous years, the absolute most the IRS could fine you for late filing was a measly $3 million ($1 million if you’re a small business). Now, that number can get upwards of $3,193,000, or $1,064,000.

Keep in mind that you could be subject to this penalty if you:
  • Fail to file your W-2s on time,
  • Fail to include all the required W-2 information in your return,
  • Include incorrect information in your W-2 return,
  • File on paper when you’re required to e-file,
  • Report an incorrect TIN (so like an SSN or EIN),
  • Fail to report a TIN at all, or
  • Fail to file paper W-2 Forms that are machine readable.
There is a small silver lining: if you have reasonable cause for why you were late or incorrect in your filing, the IRS will work with you to get your W-2s filed correctly rather than penalize you. So best start preparing a better excuse than “the dog ate my information returns” because these are the fees you’re looking at for late or incorrect W-2 filing:
  • $50 per W-2 Form if you file correctly within 30 days of your due date
    • Maximum penalty: $532,000
    • Maximum penalty for small businesses: $186,000
  • $100 per W-2 Form if you file correctly more than 30 days after your due date but before August 1
    • Maximum penalty: $1,596,500
    • Maximum penalty for small businesses: $532,000
  • $260 per W-2 Form if you file after August 1 or don’t file your returns or corrections at all
    • Maximum penalty: $3,193,000
    • Maximum penalty for small businesses: $1,064,000

Now you see why it’s such a big deal to have your W-2 Forms filed on time, especially since that the deadline to complete and submit your W-2 return with the SSA has changed. So it’s a good thing you’ve found your way to ExpressIRSForms! Our program makes e-filing your W-2 Forms as fast and simple as possible. Sign up today to get started and set up your account in preparation for the upcoming tax season!

And if you have any questions about the upcoming tax season or e-filing your W-2 Forms, just give us a call! We’re available by phone (704-684-4751) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST. And we also offer 24/7 assistance by email at support@ExpressIRSForms.com!

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Wednesday, September 21, 2016

SSA Form W-2 Extensions are No Longer Automatic

More news on the Form W-2 front!

Last week we learned that the deadline to have Form W-2 filed with the Social Security Administration (SSA) has been moved up to January 31. So be sure to keep that in mind as you prepare for the upcoming filing season!

Another new thing to keep in mind is that extensions of time to file Form W-2 with the SSA are no longer automatic.

You can still apply for a 30-day extension of time to file your W-2 Forms with the SSA by submitting Form 8809, Application for Extension of Time to File Information Returns, by January 31. Keep in mind though that you’ll need to provide a reason for your request and the SSA will only allow extensions “in extraordinary circumstances or catastrophe.”

Remember: if you’re granted an extension with Form 8809, it only applies to your W-2 Forms that are sent to the SSA. The copies of Form W-2 that are sent to your employees will still need to be sent by January 31.

Form 8809 must be submitted in paper form this year, so you'll want to make sure you send it off as soon as you know you'll need an extension. Form 8809 should be mailed to: Internal Revenue Service, Attn: Extension of Time Coordinator, 240 Murall Drive, Mail Stop 4360, Kearneysville, WV 25430.

Luckily, you can still e-file your W-2 Forms with ExpressIRSForms! Not yet, that is; you’ll need to wait until January 1, 2017, to apply for an extension or submit your 2016 return. But you can create your free account today and play around with the program to prepare for the upcoming filing season - it’ll be here before we know it!

In the meantime, if you have any questions about e-filing Form 8809, Form W-2, Form 1099, or ACA forms, give us a call! We’re here Monday through Friday, 9:00 a.m. to 6:00 p.m. ET, and available by phone (704-684-4751) and live chat. We also offer 24/7 email assistance at support@ExpressIRSForms.com!

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Wednesday, September 14, 2016

The SSA Deadline to File W-2 Forms Has Changed

Heads up, business filers!

You know how when you fill out your W-2 Forms for your employees every year you have to send a copy to them by January 31 and e-file a copy with the Social Security Administration - or SSA - by March 31 (February 28/29 if paper filing)?

Well the SSA is changing all of that this year. As if the IRS’s Affordable Care Act deadlines moving back up wasn’t enough of a tax season stressor, the SSA is now requiring all filers (paper and electronic alike) to submit their W-2s to the SSA by January 31, the same day they’re due for your employees.

Naturally, if January 31 happens to fall on a weekend or a national holiday, the deadline will be extended to the next business day. Unfortunately, in 2017 - the first year this new deadline will take effect - January 31 falls on a plain, old Tuesday, so make sure you’re completely prepared to have your W-2 Forms filed on time. If you’re late, you stand to incur some pretty hefty fines.

ExpressIRSForms can help guarantee your W-2 Forms are in the hands (or on the computers) of those who need them by the time they’re required to have them. With features like an online address book as well as cloud-based programming and bulk uploading capabilities, it’s never been easier to complete and e-file your W-2s.

And before you e-file, click to engage our Postal Mailing feature; we’ll get an alert here at our offices in Rock Hill, South Carolina and mail out the employee copies of your W-2 Forms by the next business day!

While it’s still too early to e-file, you can create an account with ExpressIRSForms today. And if you have any questions about getting started or the e-filing process, we’re here to help! Just give us a call at (704) 684-4751 or send us a live chat during our office hours, Monday through Friday, 9:00 a.m. to 6:00 p.m. ET. You can also send us an email anytime to support@ExpressIRSForms.com.

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Wednesday, September 7, 2016

Getting to Know Form W-2

Buckle up, ExpressIRSForms readers, because this month we’re switching gears from ACA and general-tax-talk to really get to know one of our most popular forms: Form W-2!

Now, before we get to the real nitty gritty with Form W-2, let’s first learn a bit more about it. Form W-2 is an IRS information return, also known as a Wage and Tax Statement, that’s used to report wages paid to employees and the taxes withheld from them throughout the year.

Who Needs to File Form W-2?
Form W-2 is filed each year by every employer who paid employees for their services performed, including noncash payments of $600 or more, that year. A W-2 form must be filed for each employee by the employer for whom:
  • Income, Social Security, or Medicare tax was withheld.
  • Income tax would have been withheld if the employee claimed one or fewer withholding allowances on Form W-4, Employee’s Withholding Allowance Certificate.

Where is Form W-2 Filed?
At ExpressIRSForms, of course! We’ve got one of the fastest, easiest, IRS-authorized e-filing programs for W-2s on the market! And while the IRS and SSA encourage employers to e-file - and require employers to if they have more than 250 forms - you may not be the e-filing type. We understand that, and we’re still here to help. Paper filers should file Copy A of Form W-2 with Form W-3 with the following address:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001
But, as we said, it’s much easier to e-file with ExpressIRSForms than it is to paper file. And since it’s free to create an account, why not give it a go? With ExpressIRSForms, you don’t pay until you’re ready to file, so we invite you to try out all of the built-in features that make W-2 filing even better than you could’ve imagined!

Have Any Questions?
Here at ExpressIRSForms, we’re committed to helping you through every step of the e-filing process. If you have any questions about getting started or e-filing your W-2 returns, don’t hesitate to contact our all-star customer support team. We’re available by phone (704-684-4751) and live chat (through our site) Monday through Friday, 9:00 a.m. to 6:00 p.m. ET, and we offer 24/7 email assistance at support@ExpressIRSForms.com!

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Wednesday, August 31, 2016

Back to School Tax Credits

Well, folks, Labor Day’s just a stone’s throw away. You know what that means: no more white clothing and school is definitely back in session.

In the time you’re saying goodbye to your summer and hello to college, you’re probably not thinking about your taxes. But, you know, it might not be a bad thing to touch on when you’ve got a sec; those who pay for college in 2016 may be eligible for receiving tax savings on their 2016 federal return.

Here’s a bit info from the IRS about back-to-school tax credits:

American Opportunity Tax Credit
The AOTC is an education credit worth up to $2,500 per year for eligible students. This credit is only available for the first four years of higher education and is 40% refundable. If you’re eligible for the credit, this means you can get up to $1,000 of the credit as a refund, even if you don’t owe any taxes.

Lifetime Learning Credit
Another education credit, the LLC is worth up to $2,000 per tax return. Unlike the AOTC, there isn’t a limit on the number of years you can claim the LLC for eligible students.

Qualified Expenses
When calculating your credit, you may only use qualified education expenses paid. Qualified expenses include tuition costs and other fees or related expenses eligible students must cover to enroll in and attend an eligible institution. Speaking of…

Eligible Educational Institutions
You’ll need to make sure that the school you’re attending is considered an eligible educational school before receiving an education credit. Eligible institutions are those that offer education beyond high school, so that includes most colleges and universities. Some vocational schools and other postsecondary schools may also qualify you for a credit.

Stay Tuned with ExpressIRSForms
While our services have less to do with individual tax filing and more to do with businesses who need to file information returns, like W-2s, 1099s, and ACA forms, we do try to provide as much IRS-related information as we can! So stay tuned to our blog for more IRS updates, as well as tax and e-filing tips and facts.

And if you do have any IRS e-filing questions in the meantime, we’re available to help with that as well. Just give us a call or send us a live chat or email - we’re here for you 24/7!

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Monday, August 22, 2016

The Forms of ExpressIRSForms

Boy, oh boy, has it been a big year for ExpressIRSForms! Growing from the simple, dependable e-filing base ExpressTaxFilings created with its 2012 launch, ExpressIRSForms had a booming first season, providing you with more e-filing capabilities than ever before.

The expansion into ExpressIRSForms brought with it e-filing support for twice as many IRS forms as before. To catch you up on all the forms we’ve added, here’s a bit about all the forms you can e-file at ExpressIRSForms.

Form 1099
The Form 1099 is a classic, used to report when a taxpayer has received income from sources other than a wage-paying job. That means it needs to be filled out by you (the employer) for all of the independent contractors and other non-employees you paid more than $600 to throughout the year for work related to your business.
Depending on how the payee received that moolah is which 1099 form you need to complete. Luckily, ExpressIRSForms supports four of the most commonly used 1099 forms, as well as their correction and transmittal forms:
  • Form 1099-MISC, used to report payment for services performed for a business by people who aren’t employees, like subcontractors, renters, or prize recipients
  • Form 1099-INT, which summarizes income of at least $10 from interest income
  • Form 1099-DIV, used by banks and financial institutions to report dividends and other distributions over $10 received
  • Form 1099-R, which reports distributions of retirement benefits over $10

W-2 Forms
For the people you hired as actual employees, we’ve got Form W-2 generation and e-filing. And when you e-file your W-2s with ExpressIRSForms, a digital copy of Form W-3 (the W-2 transmittal form) is automatically sent to the IRS along with your return. And while we try to make sure your return is sent off without any errors, making corrections to rejected W-2s is a breeze through ExpressIRSForms.
Affordable Care Act Forms
One of the biggest changes from ExpressTaxFilings to ExpressIRSForms was the addition of ACA Forms 1094-B, 1094-C, 1095-B, and 1095-C. Starting with the 2015 tax year (which was filed this past tax season), these forms became required to be filed by certain business owners and health insurance providers. ExpressIRSForms was one of the first IRS-authorized e-filing programs to have software capable of filing ACA forms, and we work every day to make sure we stay the best option for it.

Form W-9
Form W-9 isn’t a form you need to file with the IRS, but it is a form you need to complete to be able to complete the forms you need to file with the IRS. Typically when you hire someone, you’ll have them fill out and sign a Form W-9 to have a record of the information you’ll need to fill out their tax information returns each year, whether that’s a 1099, W-2, or ACA form. ExpressIRSForms gives you the ability to handle getting all that information and e-signature through a secure portal within your account. How simple does that sound?

Wanna Know More?
We get it, August isn’t a big time to think about your information returns. Or the upcoming tax season. That’s why we aim to make everything about your information return e-filing easier. So take a minute, check out our site, create an account, give us a call if you have a question. Then, go enjoy the rest of your summer, and come back in January when we’ll have everything ready for you to complete your 2015 return!

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Wednesday, August 17, 2016

ExpressIRSForms E-filing Features: Address Book

Wouldn’t it be great if your IRS e-filing software remembered not only your business’s information but your employees’ information, year to year? It sure would make it easier to e-file your 1094, 1095, 1099, and W-2 IRS information return forms.

Okay, so maybe something like that isn’t on your front burner at the moment, so to speak. But now that you’re thinking about it, wouldn’t it be nice to have?

Well, guess what? You can! With ExpressIRSForms.

With your ExpressIRSForms cloud-based account comes a categorized Address Book to help you keep track of your business(es) and employees, basically anyone you’d need to report tax information for or about.

And that part about “cloud-based” means anywhere you have access to the internet you’re able to access your account. So anytime you need to pull up contact information for one of your employees, just log into your account through our website, which is mobile-friendly for your convenience.

You can add employees to your Address Book by actually entering them into your Address Book (individually or by bulk upload), or by filing your returns. Once you create a return for a business and enter your employee forms, their contact information is saved to your Address Book. This means next year, when you need to file for the same all-star employees again, their contact information will already be filled in and all you’ll need to do is update any financial data.

Of course, the Address Book is just one of many awesome features that come with your (absolutely free) ExpressIRSForms account. Head on over to our site today to learn more or get started creating your account!

Got questions? We’re here to answer! Monday through Friday, 9:00 a.m. to 6:00 p.m. ET, we’re available by phone (704-684-4751) and live webchat. We also offer 24/7 email assistance at support@ExpressIRSForms.com.

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Wednesday, August 10, 2016

Have You Heard About Tax Transcripts

Did you know that you can request a tax transcript, similar to those transcripts you needed throughout school, pretty easily from the IRS?

Now, you may be wondering, “Why would I need a tax transcript? It’s getting toward the end of the summer and tax season is way over and school has been over. Why bring up transcripts now? We don’t need no stinking transcripts!”

True, you may not need a tax transcript. But these little guys come packed with some pretty useful information if you want to work on your upcoming tax returns or if you need to amend a prior one. Additionally, a lot of this information is necessary if you want to apply for a home or business loan or for financial aid. So it might be good to know how to get a hold of your tax transcript. You know, for future reference.

You can get a tax transcript for the current tax year and one for each of the past three years, which is usually enough to cover any info you’ll need. Tax return transcripts are going to have most of what was on your reported tax return from that year, as well as what was on any accompanying forms or schedules. Tax account transcripts have your marital status, return type, adjusted gross income, and taxable income. It’ll also include any changes you or the IRS made to your return after you filed it.

There are a few different ways you can get your tax transcript for your individual return:
  • Online - You can view and print your transcripts online by going to the IRS’s website and using their tax transcript tool. You will need to create an online account with the IRS for this option if you don’t already have one.
  • Phone - To order your tax transcript over the phone, call (800) 908-9946 and follow the prompts. If you have the IRS2Go mobile app, you can use this to request a transcript as well.
  • Fax - You can request a tax transcript by completing Form 4506T-EZ and faxing it to:
    • (512) 460-2272, if you filed a return in AL, KY, LA, MS, TN, TX, a foreign country, American Samoa, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the US Virgin Islands, or have an APO or FPO address.
    • (559) 456-7227, if you filed a return in AK, AZ, AR, CA, CO, HI, ID, IL, IN, IA, KS, MI, MN, MT, NE, NV, NM, ND, OK, OR, SD, UT, WA, WI, or WY.
    • (855) 821-0094, if you filed a return in CT, DE, D.C., FL, GA, ME, MD, MS, MO, NH, NJ, NY, NC, OH, PA, RI, SC, VT, VA, or WV.
  • Mail - Lastly, you can snail mail you request for a tax transcript by mailing Form 4506T-EZ to one of the following locations:
    • Filers and residents of AL, KY, LA, MS, TN, TX, a foreign country, American Samoa, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the US Virgin Islands, or have an APO or FPO address, mail your form to RAIVS Team, Stop 6716 AUSC, Austin, TX 73301.
    • Filers and residents of AK, AZ, AR, CA, CO, HI, ID, IL, IN, IA, KS, MI, MN, MT, NE, NV, NM, ND, OK, OR, SD, UT, WA, WI, or WY, mail your form to RAIVS Team, Stop 37106, Fresno, CA 93888.
    • Filers and residents of CT, DE, D.C., FL, GA, ME, MD, MA, MO, NH, NJ, NY, NC, OH, PA, RI, SC, VT, VA, or WV, mail your forms to RAIVS Team, Stop 6705 P-6, Kansas City, MO 64999.

Businesses! Heads up, because your fax and mailing options are a little different. To request a tax transcript for your business, you’ll need to complete Form 4506-T. And, again, depending on where you are depends on where you’ll send it.
  • If your business was in AL, AK, AZ, AR, CA, CO, FL, HI, ID, IA, KS, LA, MN, MS, MO, MT, NE, NV, NM, ND, OK, OR, SD, TX, UT, WA, WY, a foreign country, American Samoa, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the US Virgin Islands, or APO or FPO address
    • fax your form to (801) 620-6922 or
    • mail it to Internal Revenue Service, RAIVS Team, P.O. Box 9941, Mail Stop 6734, Ogden, UT 84409.
  • If your business was in CT, DE, D.C., GA, IL, IN, KY, ME, MD, MA, MI, NH, NJ, NY, NC, OH, PA, RI, SC, TN, VT, VA, WV, or WI
    • fax your form to (859) 669-3592 or
    • mail it to Internal Revenue Service, RAIVS Team, P.O. Box 145500, Stop 2800 F, Cincinnati, OH 45250.

Stay tuned with ExpressIRSForms for more tax tips as we get ready for the next filing season! If you have any questions about e-filing with us in the meantime, we’re happy to answer. Just give us a call at (704) 684-4751 or send us an email to support@ExpressIRSForms.com.

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Wednesday, August 3, 2016

ExpressIRSForms Features: Express Import

Unless you were born a middle-aged accountant, complete with bowtie, taxes might not be your favorite thing in the world. The numbers, regulations, and deadlines can be overwhelming. But taxes, like regular hygiene, need to get done.

Don’t stress out: your taxes will get done with the help of ExpressIRSForms. With our step by step instructions, you’ll have your IRS tax forms correctly filled out and submitted in a matter of minutes.

Get started with our quick import feature for ACA Forms 1095-C and 1095-B.
First, determine whether you need form 1095-C or 1095-B.

Form 1095-C is given out from large employers to employees if the company has 50 or more employees. The form is given to full-time employees who work more than 30 hours a week and are enrolled in the company’s insurance policy.
Form 1095-B is given to employees that work full time at smaller companies with less than 50 employees. You will also get a 1095-B form if you have your own insurance directly from an insurance company, not through your work.

Once you have determined which form you need, download our template for it. The templates are clearly organized Excel files that map out what information you need to enter about you and your employees and where.

Verify that you have your employee’s social security numbers and last names correct and begin entering in their information.

Enter information about your employees including their personal details, the offer of coverage, and covered individuals. Don’t change the format or headers. Also, make sure there are no blank rows between the rows of your employee’s information.

We make it almost impossible to enter information incorrectly because we have examples of how everything should be entered on our site. For example, a phone number can be listed as xxx-xxx-xxxx or xxxxxxx.

If the employee is covered for all 12 months of the year, enter their coverage code with each corresponding month, otherwise only enter the code with their applicable months. You can also enter information about your employees if they’re self-covered.

If you’re an insurer with Form 1095-B, you’ll enter details about the business offering coverage to employees and fill out the corresponding information about insurers or employers.

Once you entered everyone’s information, upload the file. As the file is uploaded, it’s scanned for errors and points out where fields are missed and where information is misspelled or incorrect. Errors, if any, will be listed under ‘view errors’ with a brief explanation of why the error is incorrect. You’ll be able to quickly fix them and upload your file again.

As the file uploads, it will also count the number of employees so you can see how many of your employees were successfully imported and if any were skipped. Don’t worry if a few employees are missing, simply add them to your form and reupload it.

When every employee is listed and there are no errors on your form then it’s time to celebrate, because you can submit your forms directly to the IRS!

Need a little more help?
We are here for you, every step of the way with our amazing support team. We will answer your calls Monday through Friday from 9 a.m. to 6 p.m. EST and provide 24/7 email support. You can also chat with us online in English and Spanish! We will answer any and every question that you have to make filing your taxes a quick and easy process.
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Wednesday, July 27, 2016

E-file ACA Corrections with ExpressIRSForms

After all that hassle in June, it’s likely the last thing you want to hear about as you’re trying to enjoy the rest of your summer is your ACA return. The forms were sent, the IRS has got ‘em, and they’re not doing penalties this year anyway, right? Why give it another thought before it’s time to do next years?

Well, for one, you probably shouldn’t assume that just because your return has been sent to the IRS that there’s nothing left to do. Because even if the IRS is waiving penalties this year, they’re only doing that for those who prove they made good faith efforts to file correctly.

Even if you’ve sent in your 1094 and 1095 forms, they could be accepted with errors or rejected altogether. And if you don’t do anything to amend them, it doesn’t really look like you made the effort to file correctly.

So, after you e-filed with ExpressIRSForms, you should’ve received an e-mail from us once the IRS processed your forms letting you know the outcome of your return. It would have either said “Accepted,” “Accepted with Errors,” or “Rejected.” If your return was accepted, you’re in the clear; if it was accepted with errors or rejected, you’ve got some work to do.

Thankfully, you initially filed with ExpressIRSForms, so you’ve got access to the easiest correction process in the biz. Just log back into your account and find the ACA return in question. Click the blue Employee(s) box, and you'll see a breakdown of which forms were accepted and which have errors. Click on "View Errors" to see an explanation and link to fix each error.

From there all you have to do is make the necessary corrections and resubmit your return. It’s that easy!

But just in case you have any questions along the way, our all-star customer support team is here to help. You can give us a call (704-684-4751) or send us a live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. ET. We’re also happy to help 24/7 via our email support - support@ExpressIRSForms.com!

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Wednesday, July 20, 2016

Tax Tips for Summer

Well, we’re halfway through July, and it’s safe to say the heat’s not going anywhere soon. Summer is in full swing, and the last thing on your mind is your taxes. But we’re here to suggest that you set aside an afternoon to take advantage of some of these tax tips for the off-season that could save you time, money, and headaches come next April:

If You Still Owe Taxes
You’ll know if you still owe the IRS a tax payment if they send you a bill by postal mail. If you get a call or email demanding that you owe the IRS money, do not give them any information; it’s probably a scam. If you really do owe the IRS, they’ve provided some ways to help you make your payment:

If You’re in the Military
Did you know that if you’re in the US Armed Forces, special circumstances can apply to your taxes? You could be able to claim a lower tax if certain rules apply to your deductions or credits, and some types of pay may not even be taxable. You’re also eligible for some deadline extensions and other “tax perks” as an appreciation gesture for your service, like:
  • Combat pay exclusions,
  • Moving expense deductions,
  • Earned Income Tax Credit (EITC),
  • Reservists’ travel deductions,
  • Uniform deductions,
  • ROTC allowances,
  • Civilian life deductions,
  • and IRS tax help.

If You Get Married
Summer is definitely the time for weddings. And if you get married this summer, there are a few things to take care of before you do your taxes next year. You’ll need to make the IRS aware of any name or address changes, as well as any changes in your tax withholding, health insurance circumstances, filing status, and usual tax form.

Be sure to check back with ExpressIRSForms for more tax and e-filing tips! And if you have a business you need to handle 1099s, W-2s, ACA forms, or W-9s for, we’re your program! Check out www.ExpressIRSForms.com for more info. We’re also available by phone to take your questions, Monday through Friday, 9:00 a.m. to 6:00 p.m. EDT, at (704) 684-4751.

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Tuesday, July 12, 2016

Miss the ACA E-filing Deadline?

Now that we’re almost halfway through July, the dust is finally starting to settle from the Affordable Care Act e-filing deadline that was June 30. If your return has come back with errors and you need to make corrections, ExpressIRSForms is the place to be. We’ve been on top of the ins and outs of ACA reporting since Day One.

Hm, what’s that? You haven’t filed yet at all?

Well, while we can’t really say that’s okay, there’s no need to start fretting over being late now. You may not be at the corrections stage like most filers, but ExpressIRSForms can still help!

First Off, There Are No Late Filing Penalties for the 2015 Tax Year
Although the IRS extended the actual deadlines for ACA Forms 1094 and 1095 (from March 31 to June 30) for the 2015 tax year, they realized there would still be many businesses that needed more time to power through the confusion of these new regulations and forms.

That’s why the IRS also announced earlier this year that if you can provide evidence that you made attempts to file on time but were delayed for whatever reason, they’ll forgive any late-filing fees you would have otherwise incurred. The big thing here though is that you still need to submit a completed (or as close to completed as possible) return to the IRS to show your good faith efforts.

Which is Where ExpressIRSForms Comes In
As an online, cloud-based program authorized by the IRS to e-file information returns, ExpressIRSForms is up, running, and able to be used anytime you need to access your account. That means that even weeks after a deadline, you can e-file your forms directly with the IRS. Additionally, our expert customer support team is available throughout the year, not just during tax season, to answer your questions from our base in Rock Hill, South Carolina.

To e-file your ACA Forms 1094 and 1095 with ExpressIRSForms, simply create an account on our website. From there, select the ACA forms option in the “Create New Forms” section. The program will then guide you through, step by step, until you’ve filed your return with the IRS.

If you have any questions or need help getting started, give us a call! We’re in the office Monday through Friday, 9:00 a.m. to 6:00 p.m. ET, where we’re available by live chat through www.ExpressIRSForms.com or at (704) 684-4751. Have a question after hours? We respond to questions sent via email 24/7! Just send a message to support@ExpressIRSForms.

Happy filing!

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Friday, July 1, 2016

Employer Health Care Arrangements

In order to be compliant with the new Affordable Care Act laws, many employers had to begin offering health insurance that met the minimum essential coverage (MEC) requirements to their full-time employees. In lieu of offering traditional insurance, some employers instead came up with employer health care arrangements wherein their employees’ coverage was taken care of, just not in the traditional sense of providing self- or fully-insured plans.

Unfortunately, employer health care arrangements aren’t what the writers of the ACA had in mind when they said, “provide coverage.” Here are a few questions we’ve received regarding these employer health care arrangements:

What if I don’t establish a health insurance plan for my employees but instead reimburse them for the premiums they pay for their own qualified health insurance?
According to the IRS, this sort of arrangement is considered an employer payment plan. Because employer payment plans generally don’t include an arrangement through which the employee may have an after-tax amount applied toward their health coverage (or have the opportunity to take that amount as a cash compensation).

The IRS notice goes on to explain that these employer payment plans are considered to be group health plans subject to market reforms, meaning that they cannot be integrated with individual policies to satisfy the market reforms. If the arrangement cannot satisfy the market reforms, you could be subject to $100/day excise tax per applicable employee.

Is there any transition relief for employers who did offer their employees health coverage through arrangements like an employer payment plan?
Yes. Last February, the IRS issued this notice, which provides transition relief from the excise tax described above. The transition relief applies to employer healthcare arrangements that are:
  • employer payment plans sponsored by an employer who is not an Applicable Large Employer (ALE)
  • S corporation healthcare arrangements for 2% shareholder-employees
  • Medicare premium reimbursement arrangements
  • TRICARE-related health reimbursement arrangements (HRAs)

E-filing with ExpressIRSForms
The deadline to e-file your 2015 ACA return was yesterday (June 30). However, if you haven’t filed yet, you can still do so through your ExpressIRSForms account. For questions or help getting started, give us a call at (704) 684-4751 or send us a live chat or an email to support@ExpressIRSForms.com.

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Thursday, June 30, 2016

How to Claim a Small Business Health Care Tax Credit

Last week, we asked if your small business was eligible for a health care tax credit. Today, we’re going to answer some of your questions about obtaining that tax credit.

How does an employer claim the credit?
If you’re a small business owner, you can claim the credit on your annual income tax return. You’ll also need to attach Form 8941, Credit for Small Employer Health Insurance Premiums. This form shows your calculation of the credit.

If an employer’s tax-exempt, how would they claim the credit?
If you’re a tax-exempt business, as described in sections 501(c) and 501(a), you can claim the credit by filing Form 990-T (Exempt Organization Business Income Tax Return) with Form 8941. Even if your business doesn’t normally file Form 990-T, you’ll need to file this form to claim the credit.

Can I use this credit to offset my alternative minimum tax (AMT) liability?
Yes; the short answer is that the credit can be used to offset your AMT liability. However, this is subject to certain limitations based on the amount of your regular tax liability in addition to your AMT liability and other allowable credits. For the long answer, consult section 38(c)(1) of the IRS’s Internal Revenue Code.

Can the credit be reflected in determining my estimated tax payments for the year?
Yes, another short, sweet answer directly from the IRS.

Does taking the credit affect my deduction for health insurance premiums?
Again, yes. When you determine your allowable deduction for health insurance premiums, you’ll need to subtract the amount of the credit from the amount of premiums that can be deducted. This way, you can claim both a credit and partial deduction for the same premium payments.

E-filing with ExpressIRSForms
Remember: today’s the last day to e-file your ACA return with the IRS and still be considered on time. You can e-file your ACA forms through your ExpressIRSForms account. And if you have any questions, we’re available by phone (704-684-4751) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. ET. We’re also available 24/7 at support@ExpressIRSForms.com.

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