Wednesday, March 16, 2016

ExpressIRSForms E-filing Features: Bulk Upload

When you e-file with ExpressIRSForms, you have access to a few bonus features designed to make your 1099, W-2, and ACA filings the easiest they’ve ever been. Of these functions, the Bulk Upload option is great if you’re one of our high volume filers.

We added the Bulk Upload feature, so you don’t have to input information for each recipient or employee if you’ve got a whole bunch of ‘em. Instead, just upload an Excel spreadsheet (or use ours!) of your recipients’ information, then check to make sure everything transferred correctly before transmitting all of your forms. It’s so easy, we’ll break it down for you:

First Things First
Create or log into your account from On your Dashboard, you’ll see an orange button that says Start New Form. Click this. Pro tip: If you’ve filed with us before and have multiple payers, make sure to select the appropriate payer on the left side of the screen before starting your forms.

From the handy dandy pop-up, select which forms you need to file (1099, W-2, or ACA). You’ll then either enter your payer information, or verify the information is correct if you’re filing for a payer already in your account. When you hit Continue, you’ll see this:

Select the Bulk Upload option, and we’re on our way!

Here Comes the Upload
Once you select Bulk Upload, you’ll be asked to choose if you want to upload your own Excel spreadsheet…

Or use ours. Let’s pretend you’re going to use ours:

Step 1 is to download the blank Excel document. Transfer the information needed for your recipients into this document, then make sure to save it. Next, upload your newly saved Excel document by clicking Choose File under Step 3. Press the magical, orange Upload button, and ALAKAZAM! Your information will appear in your account all at once.

Well, okay, it’s not that magical. But for someone who isn’t super knowledgeable about how computers work (like me), it’s pretty darn close.

And Now for the Previews
Next, you’ll need to make sure all of the data is mapped correctly. If you used our Bulk Upload document, you shouldn’t have to do anything. But if you used your own, you may need to move and adjust where each value is supposed to go on the form.

Once everything is in its proper place, you can preview your forms by clicking to the next step:

Use the blue arrows (seen circled in green) to scroll through your forms to make sure all your ducks are in a row, then click Continue to Import. You’ll then see this nifty little screen:

Double check to make sure everything imported correctly. In other words, make sure the first two numbers match (and match the number of forms you need to file) and the last number is zero. From there, click Go to Summary, where you’ll see a summary of your order. Once you’re satisfied with your filing, you can pay and transmit your forms to the IRS. No heavy lifting required.

In this example, I was pretending to e-file 1099 forms, but the Bulk Upload feature works the same for any form you need to file with ExpressIRSForms. The only difference between uploading 1099s, W-2s, or ACA forms is the information required in your spreadsheet.

If you have any questions about the e-filing process or need help with the Bulk Upload feature, don’t hesitate to contact our customer support team. We’re available by phone (704-839-2270) and live chat Monday through Friday, 9:00 a.m. to 6:00 p.m. EST, and by email 24/7 at

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