Wednesday, February 24, 2016

11 States with 1099 & W-2 Filing Deadlines Monday, February 29

State filing laws are about as diverse as the states themselves. As a result, it’s safest to contact your state department of revenue directly if you’re unsure of your state’s filing requirements. In the meantime, though, we’ve put together some basics on the states who require filings be complete by this coming Monday, February 29, 2016. Read on to see if you need to get filing!

In Alabama, e-filed and paper filed W-2s, paper filed 1099s, and Form A-3 are due February 29, 2016. If you’re e-filing 1099 Forms, you still have until March 31 to file. If you’ve withheld Alabama income tax throughout the year, you’re required to file the Reconciliation Form A-3. ExpressIRSForms supports state 3-filing for all three of these forms. Paper filers can send their forms to:
          Alabama Department of Revenue
               Withholding Tax Section
                      P.O. Box 327480
            Montgomery, AL 36132-7480

Arkansas requires its residents to file all of their 1099s and W-2s, regardless of e-filing or paper filing, by February 29, 2016. Paper filers need to include their transmittal forms - ARW3 for W-2s, a copy of Form 1096 for 1099s - when sending their other forms. Arkansans filing W-2s must also file Reconciliation Form AR3MAR. ExpressIRSForms supports Arkansas state e-filing for 1099s and W-2s, but unfortunately not for Form AR3MAR. You’ll need to mail that here:
Individual Income Tax Section
Withholding Branch
P.O. Box 8055
Little Rock, AR 72203-8055

In Arizona, filers need to have ALL W-2s, 1099 paper filings, Form A1-R, and Form A1-T filed with the state by February 29, 2016. Transmittal Form A1-R needs to be submitted with W-2 paper filings, and Reconciliation Form A1-T needs to be sent with W-2 forms. ExpressIRSForms supports e-filing in Arizona for 1099s, W-2s, and Form A1-T. If you wish to paper file, you can send your forms here:
Arizona Department of Revenue
P.O. Box 29009
Phoenix, AZ 85038-9009

Maryland requires residents to file ALL W-2 forms, 1099 paper filings, and Form MW-508 by February 29, 2016. The Reconciliation Form MW-508 must be filed with your W-2 forms. ExpressIRSForms supports Maryland state e-filing for Forms 1099, W-2, and MW-508. Paper filers can send their forms here:
Comptroller of Maryland Revenue Administration Division
Taxpayer Service Station
110 Carroll Street
Annapolis, MD 21411

In Michigan, only paper filings of Forms W-2 and 1099 are due February 29, 2016. But also due on this day is Reconciliation Form MI-165, which must be filed with W-2 forms. Unfortunately, ExpressIRSForms doesn’t support filing of Form MI-165, but we do support state e-filing for Forms W-2 and 1099 in Michigan. You can send Form MI-165 here if you filed W-2s:
Michigan Department of the Treasury
Department 77003
Detroit, MI 48277-0003

Minnesota doesn’t have any state-specific transmittal or reconciliation forms, but all W-2s filed by Minnesotans - as well as paper filed 1099 forms - must be filed by February 29, 2016. ExpressIRSForms supports Minnesota state e-filing for Forms 1099 and W-2, but if you’d like to paper file, you’ll need to mail your forms to:
Minnesota S Corporation Income Tax
Mail Station 1770
St. Paul, MN 55145-1770

North Dakota
The northernmost of the Dakotas requires ALL W-2s, 1099 paper filings, Form 307, and Form 306 be filed by February 29, 2016. Form 307 is the North Dakota transmittal form and only needs to be filed if you’re paper filing. Form 306 is the W-2 reconciliation form, and this must be filed by all W-2 filers. ExpressIRSForms supports state e-filing for W-2s and 1099s, but you’ll need to mail Form 306 (if applicable) to:
Office of State Tax Commissioner
600 E. Boulevard Avenue
Bismarck, ND 58505-0599

In Ohio, ALL W-2s, 1099 paper filings, and Form IT-941 are due on February 29, 2016. Form IT-941 is the Ohio reconciliation form that must be filed with W-2 forms. ExpressIRSForms supports e-filing for all of these forms, but if you’d rather paper file, you’ll need to send your forms to:
Ohio Department of Taxation
P.O. Box 182401
Columbus, OH 43218-2401

Rhode Island
Rhode Island requires ALL W-2s and ALL 1099s reporting state tax withholding, as well as Reconciliation Form RI-3, be filed by February 29, 2016. ExpressIRSForms supports Rhode Island state e-filing for Form W-2. You can send your other required filings to:
State of Rhode Island: Division of Taxation
One Capitol Hill, Suite 7
Providence, RI 02908-5809

South Carolina
In ExpressIRSForms’s very own home state, ALL W-2s, 1099 paper filings, and Forms 1350 and WH-1606 are due Monday, February 29. Form 1350 is the state transmittal form for W-2s, and Form WH-1606 is the state reconciliation form. ExpressIRSForms supports SC state e-filing for Forms W-2 and 1099, however, you’ll need to send Form WH-1606 and any paper filings to:
South Carolina Department of Revenue Withholding
Columbia, SC 29214-0004

West Virginia
Lastly, West Virginia requires ALL 1099s, W-2s, and reconciliation and transmittal forms are submitted to the state by February 29. Form WV IT-105 serves as the West Virginia transmittal form for paper filers, and Form IT-103 is the reconciliation form required by all filers. ExpressIRSForms supports state e-filing for 1099s, W-2s, and Form IT-103. You can also paper file here:
West Virginia State Tax Department
P.O. Box 3943
Charleston, WV 25339-3943

If you have any questions or need help e-filing, don’t hesitate to reach out to our friendly, US-based support team. We’re available 24/7 by email at, or you can talk to someone right away by calling (704-839-2270) or live chatting during our office hours: Monday through Friday, 9 a.m.-6 p.m. EST.

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