ACA Forms: What Your Employees Should Know

When we talk about the new Affordable Care Act IRS Forms 1094 and 1095, we tend to be focused a lot on the employers and the providers of minimum essential health care coverage. It’s understandable; a lot of things are changing this year, which means a lot of new responsibilities for providers and employers.

But what about the employees? What do your employees need to know about the new ACA filing requirements?

The more an employer can do to educate their employees about the forms and their purpose, the less likely they are to deal with confused and frustrated employees. You may even want to consider sending out a memo or having a meeting to explain these forms and how they’ll affect your employees.

Your employees should know that the ACA requires all employers with 50 or more full time employees are required to provide affordable health coverage to their employees, and that employees will receive a form (Form 1095-B or Form 1095-C) in January, around the same time as their Form W-2. Let them know that this form indicates that they had health care coverage for all 12 months, unless they declined enrollment or an error has been made. Tell your employees who is responsible for handling errors should they occur. If they do, that person will need to update the employee’s copy of Form 1095, as well as the copy transmitted to the IRS.

You can stress the importance of these ACA forms without stressing out your employees. Make sure there’s someone on your staff - and it can be the same person who handles errors - who can answer questions your employees may have when going over their ACA forms.

And if you need any help with ACA forms or keeping stress-free when you file them, don’t hesitate to reach out to us. ExpressIRSForms is here for you every step of the way: just give us a call at (704) 839-2270 Monday through Friday from 9 a.m. to 6 p.m.; live chat us through our website; or send us an email 24/7 at support@expressirsforms.com!